COVID Safety Plan

Wellbeing of staff and customers

Exclude staff, volunteers and visitors who are unwell from the premises.
Tell us how you will do this
– Signage in club upon entry, throughout club and in staff room. Staff to monitor entry to and from the club.

Provide staff with information and training on COVID-19, including when to get tested, physical distancing, wearing masks and cleaning.
Tell us how you will do this
– As part of our onboarding process for new staff. Regular updates through weekly meetings and have staff complete online training modules of Covid Compliance with Gyms from NSW Health website

Display conditions of entry including requirements to stay away if unwell and record keeping.
Tell us how you will do this
– Multiple signage in club upon entry, throughout club and in staff room.
– Use of QR codes and electronic recording of time and date and location within facility.

Encourage staff to access COVID-19 vaccination.
Tell us how you will do this
– Staff are fully vaccinated as part of Health Orders to work within the facility.
– Records are kept in Head Office in secure location

Physical distancing

Capacity must not exceed one person per 4 square metres of space in indoor areas of the premises and one person per 2 square metres of space in outdoor areas of the premises. Note: Gym and group dance classes must not exceed 20 persons.
Tell us how you will do this
– Multiple signage in club upon entry, throughout club and in staff room.
– Use of QR codes and electronic recording of time and date and location within facility.
– Staff instructed on compliance, adherence and protocols.

Ensure 1.5m physical distancing where possible, including: at points of mixing or queuing between seated groups between staff.
Tell us how you will do this
– Multiple signage in club upon entry, throughout club and in staff room.
– Re-positioning of equipment, tables, chairs and all areas where possible.
– Staff instructed on compliance, adherence and protocols.

Avoid congestion of people in any specific areas within the venue where possible, such as change rooms and other communal facilities.
Tell us how you will do this
– Multiple signage in club upon entry, throughout club and in staff room.
– Re-positioning of equipment, tables, chairs and all areas where possible.
– Closing areas where possible as well.
– Staff instructed on compliance, adherence and protocols.

Have strategies in place to manage gatherings that may occur immediately outside the premises.
Tell us how you will do this
– Multiple signage in club upon entry, throughout club and in staff room.
– Re-positioning of equipment, tables, chairs and all areas where possible.
– Closing areas where possible as well.
– Staff instructed on compliance, adherence and protocols.
Singing by audiences is not allowed in indoor areas.

Dancing is not allowed in indoor areas except for group dance classes, where no more than 20 people are permitted to dance. Patrons can only consume alcohol when seated in indoor areas.
Tell us how you will do this
– The only situation where this question applies is our group dance/fitness classes.
– Multiple signage in club upon entry, throughout club, fitness room entry and in staff room.
– Use of QR codes and electronic recording of time and date and location within facility.
– Staff instructed on compliance, adherence and protocols.
– No singing or alcohol are permitted or served.

Ventilation

Review the ‘COVID-19 guidance on ventilation’ available on nsw.gov.au and consider which measures are relevant to your premises before completing this COVID-19 Safety Plan.
Tell us how you will do this
– Read and understand the conditions on the website as listed above.

Use outdoor settings wherever possible.
Tell us how you will do this
– No official outdoor activities will be conducted by Bodyfit during this time.
– All activities will take place within our premises.

In indoor areas, increase natural ventilation by opening windows and doors where possible.
Tell us how you will do this
– Open doors and windows where possible. Redirect natural airflow internally through mechanical means where possible for increased ventilation.
– Conduct regular compliance checks during daily operations to ensure we have as many as possible open doors and windows as possible without compromising the safety and entry protocols.

In indoor areas, increase mechanical ventilation where possible by optimising air conditioning or other system settings (such as by maximising the intake of outside air and reducing or avoiding recirculation of air).
Tell us how you will do this
– Open doors and windows where possible. Redirect natural airflow internally through
mechanical means where possible for increased ventilation.
– Conduct regular compliance checks during daily operations to ensure we have as many as
possible open doors and windows as possible without compromising the safety and entry
protocols.

Ensure mechanical ventilation systems are regularly maintained to optimise performance (for example through regular filter cleaning or filter changes).
Tell us how you will do this
– Ensure all facility maintenance procedures and protocols are in place and up to date.

Consider consulting relevant experts such as building owners or facility managers, ventilation engineers and industrial or occupational hygienists to optimise indoor ventilation.
Tell us how you will do this
– Liaise with current building managers and follow instructions given by them

Hygiene and cleaning

Face masks must be worn by staff and customers in indoor areas, unless exempt. Note: People engaging in strenuous physical exercise are exempt, unless they are participating in an indoor gym class or dance class.
Tell us how you will do this
– Multiple signage in club upon entry, throughout club and in staff room. Use of QR codes and
electronic recording of time and date and location within facility. Staff instructed on
compliance, adherence and protocols.

Adopt good hand hygiene practices. Have hand sanitiser at key points around the venue.
Tell us how you will do this
– Ensure facility compliance check is completed on multiple occasions daily and that as part of
compliance check, all hygiene products and cleaning stations are inspected, monitored and
refilled when needed.

Ensure bathrooms are well stocked with hand soap and paper towels or hand dryers.
Tell us how you will do this
– Ensure facility compliance check is completed on multiple occasions daily and that as part of
compliance check, all hygiene products and cleaning stations are inspected, monitored and
refilled when needed.

Clean frequently used indoor hard surface areas (including children’s play areas) at least daily with detergent/disinfectant. Clean frequently touched areas and surfaces several times per day. Reduce sharing of equipment where practical and ensure these are cleaned with detergent and disinfectant between use. Encourage visitors to wipe down equipment after they have finished using it
Tell us how you will do this
– Ensure facility compliance check is completed on multiple occasions daily and that as part of
compliance check, all frequently touched surfaces and areas are inspected, monitored and
cleaned regularly. Signage within facility to instruct and remind patrons to clean surfaces
after use.

Record keeping

Use the NSW Government QR code system to collect an electronic record of the name, contact number and entry time for all staff, volunteers, visitors and contractors. Note: Community centres and halls are not required to collect electronic entry records but are strongly encouraged to do so.
Tell us how you will do this
– Ensure compliance with staff monitoring all entry and access to facility and with appropriate
signage and QR codes. Constant reminder and instruction during staff meetings.

Processes must be in place to ensure that people provide the required contact information, such as by checking phones for the green tick to confirm they have checked in (keeping 1.5m physical distance between staff and patrons). QR codes should be clearly visible and accessible including at entrances to the premises.
Tell us how you will do this
– Ensure compliance with staff monitoring all entry and access to facility and with appropriate
and multiple signage and QR codes. Constant reminder and instruction during staff meetings.

If a person is unable to provide contact details, for example due to age or language barriers, another person may provide contact details on their behalf. If it is not possible for check-in to occur, keep a record of the name, contact number and entry time for all staff, volunteers, visitors and contractors for a period of at least 28 days. These records must be provided in an electronic format such as a spreadsheet as soon as possible, but within 4 hours, upon request from an authorised officer.
Tell us how you will do this
– Install a ledger for hand written details to be given from another person on the behalf the person who cannot check themselves in. Ledger to be maintained daily and instruction to Facility Manager to forward nay information within 4 hours as requested and required.

Other types of venues or facilities within the premises must complete COVID-19 Safety Plans where applicable. If contact details are captured electronically upon entry to the main premises on the relevant day, additional collection of contact details via electronic methods may not be required if there is no other public access to the sub-premises. However, additional contact details and time of entry must be captured where these sub-premises are gyms, entertainment facilities, hospitality venues, nightclubs and retail premises.
Tell us how you will do this
– Multiple signage in club upon entry, throughout club and in staff room.
– Use of QR codes and electronic recording of time and date and location within facility.
– Staff instructed on compliance, adherence and protocols.